1. Definition of Personal Information

In this Privacy Policy, “personal information” means information that can identify a specific individual—such as name, affiliation, email address, postal address, phone number, payment information, and other similar information—as well as information that can be used to identify an individual by cross-checking it with other information.

2. How We Collect Personal Information

The Society collects personal information from Users in the following situations:

• Application and registration procedures for Member Plans (membership)
• Applications to participate in events via the “Events” page on this website
• Inquiries submitted via the contact form

3. Purposes of Use

The Society uses the personal information it collects only within the scope of the following purposes:

• To accept applications for Member Plans, register members, manage memberships, and provide members-only pages
• To accept event registrations, confirm payments, confirm attendance, operate events on the event day, and communicate matters related to events
• To send information and announcements regarding Society activities, events, and various services
• To respond to inquiries and make necessary contact
• To conduct statistical analysis (in a form that does not identify individuals) for improving this website and services and for planning new initiatives
• To fulfill legal obligations and handle dispute resolution, etc.

4. Handling of Payment Information

• Payments for Member Plans and event participation fees are processed via the online payment services PayPal/Stripe.
• Credit card information entered on the Society’s website is processed through the payment systems provided by PayPal/Stripe, and the Society does not store or view sensitive payment information such as credit card numbers.
• For bank transfers of Supporting Member fees, the Society may obtain information such as the payer name via the financial institution; however, such information will be used only for confirming receipt of membership fees and for membership administration.

5. Provision to Third Parties

The Society will not provide Users’ personal information to third parties except in the following cases:

• When the User has given consent
• When disclosure or provision is required by law
• When it is necessary to protect a person’s life, body, or property and it is difficult to obtain the User’s consent
• When it is particularly necessary to improve public health or promote the sound development of children
• When cooperation is requested by a national or local government entity, etc., in performing legally mandated duties
• When the Society has publicly announced or notified in advance that it will provide information to third parties within the scope necessary to achieve the stated purposes of use

6. Outsourcing

To provide and operate its services, the Society may outsource part of its operations to external service providers and may entrust them with the handling of personal information. In such cases, the Society will confirm that appropriate security measures are in place, enter into necessary agreements, and provide appropriate supervision of the contractors.

7. Cookies and Access Analytics

This website may use cookies and similar technologies to collect information such as browsing history in order to improve user convenience and enhance the website. The Society may also use access analytics tools to collect traffic data; such data will be used in a manner that does not identify individuals.

8. Management and Security Measures for Personal Information

The Society implements appropriate technical and organizational security measures to prevent unauthorized access to, loss of, destruction of, alteration of, or leakage of personal information. The Society also provides necessary education and awareness activities to relevant personnel and thoroughly promotes the importance of personal information protection.

9. Requests for Disclosure, Correction, Suspension of Use, etc.

Users may request disclosure, correction, addition, deletion, suspension of use, and other actions regarding their personal information held by the Society. Upon receiving such a request, the Society will verify the identity of the requester and respond promptly within a reasonable scope in accordance with applicable laws and regulations.

10. Confirmation and Changes to Membership Registration Information

Members can review and change their registered information via the members-only features on this website (e.g., the member page). Even after changes are made, certain information may be retained for a specified period in accordance with legal record-retention obligations, etc.

11. Revisions to This Privacy Policy

The Society may revise this Privacy Policy as necessary. If there are important changes, the Society will notify Users by posting on this website or by other appropriate means. The revised Privacy Policy will take effect from the time it is posted on this website.

12. Contact

For inquiries regarding this Privacy Policy or the handling of personal information, please contact us at: